November 2016 Newsletter

FSU Recruiting African-American Dementia Caregivers for Faith-Based Project

Alzheimer’s disease and other dementias are tough on patients but also on caregivers, and Rob Glueckauf, an FSU College of Medicine professor, and his health-service team are offering a new approach that they hope will benefit numerous caregivers. And it’s free.

For this project, he and his team are recruiting African-American adults who provide direct care for a loved one with dementia at least six hours a week and have a strong need to reduce their own stress. They’ll be involved in the program for 12 to 14 weeks and receive up to $90 for their participation. Trained faith community workers, or “lay pastoral care facilitators,” will help the caregivers with:

Communicating effectively with doctors and family members
Dealing with their loved one’s difficult behaviors, wandering and general safety
Managing the stresses and worries of caregiving
Increasing their self-care, rest and relaxation

Glueckauf and his health-service team hope to get more than 130 caregivers to participate in the project.

TO REGISTER: Qualified caregivers may call 850-274-4945 (Tallahassee), 866-778-2724 (toll-free) or go to www.ACTS2Project.org.

TO SUPPORT ACTS 2: Rob Glueckauf and his team want to make this faith-based program available to more Floridians. Although it’s free to caregivers, the recruiting, training and evaluation efforts all require money and time. That’s why they're seeking additional support. Interested donors may visit http://spark.fsu.edu/Project/215 to make a financial contribution online.

2016 World Diabetes Day Research Symposium

On Monday, Nov. 14, the College of Medicine will host a poster fair showcasing the different types of diabetes research happening throughout the university community. Posters will be on display all day in the atrium, with a 1-hour session with authors from 11 a.m. – 12 p.m. followed by a Living with Diabetes panel discussion from 12 p.m. – 1 p.m. Faculty, researchers and students from all colleges are encouraged to present. Visit the event website for more information and to sign up to present a poster and share your work with diabetes.

Discovery on Parade – A Call for Exhibitors

Discovery on Parade, a unique event that showcases research and commercialization in all of Tallahassee’s institutions of higher education, will be held from 5 p.m. – 8:30 p.m. on Tuesday, Feb. 7, 2017 at the Florida State University Turnbull Conference Center. This annual event is a combined institutional effort between FSU, FAMU and TCC that provides researchers an exceptional opportunity to show the local community the scientific and economic impact their work will have moving forward.

Last year was the first time FSU combined its efforts with the other institutions. The combined efforts proved to be a tremendous success. The event had more than 70 exhibitors representing the three institutions and attracted more than 600 business, government and community members. We anticipate the 2017 event will draw an even bigger crowd.

Discovery on Parade offers a great opportunity for researchers to showcase their technology and inventions. A completed Exhibitor Interest Form is all that is required to secure your participation. Each individual or team of exhibitors will have a table to display posters, provide demonstrations, or just talk about the work they are accomplishing and what the end goal for their work will be.

If you are interested in participating in the event, please contact Beverlyn Samuels at bsamuels@fsu.edu to obtain an Exhibitor Interest Form. Completed forms must be returned on or before Tuesday, November 15, 2016.

Former NSF Division Director Deborah Bronk coming to FSU

Professor Deborah Bronk, former Division Director of the Division of Ocean Science at the National Science Foundation, will be on campus to meet with faculty members on Nov.14. If you would be interested in hearing her speak (seating limited), please contact Kate Herron at kherron2@fsu.edu.

Date	Course Code and Name	Location/Time
11/04/2016	SRA17 Facilities and Administrative Costs / Auxiliaries	8:30-9:30 SSB301
11/14/2016	SRA21 State of Florida Agencies	8:30-10:30 SSB301
11/16/2016	SRA08 Finding Funding for your Project	3:00-4:30 SSB301
11/21/2016	SRA03 SRA Financial Management	2:30-4:30 Dirac Library
11/29/2016	SRA 27 Administrative Requirements & Cost Principles	2:30-4:30 SSB301

FSU Coastal and Marine Laboratory Lecture Series

The FSUCML Conservation Lecture Series continues with a visit from Professor Bob Steneck, of the University of Maine. Steneck has received acclaim for his work on the iconic Maine lobster and is featured in the book, “The Secret Life of Lobsters.” On Nov. 17, Steneck will discuss the degradation of Caribbean coral reefs at the Coastal and Marine Lab. On Nov. 18, he will discuss his research on the Gulf of Maine’s kelp forest ecosystem to students in the Biological Sciences at FSU. For details regarding each lecture, click below:

Nov. 17 “The Eastern Caribbean: a laboratory for studying the resilience and management of coral reefs” at the Marine Lab (http://conta.cc/2eNgBmq)
Nov. 18 “Flips, locks and feedbacks: the lasting effects of fisheries on Maine’s kelp forest ecosystem” on campus in the King Building (http://conta.cc/2eNkho7)

Submit an Idea for the Project Enhancement Network and Incubator Program

FSU Library's Office of Digital Research and Scholarship (lib.fsu.edu/drs) is proud to host the second round of the Project Enhancement Network and Incubator (PEN & Inc) this spring.

PEN and Inc. is a seven-week program for members of the FSU community who are looking to accelerate a digital research project. This is a cohort-based program, where participants work together to test their ideas for digital scholarship. In addition to incubating projects, PEN & Inc. is designed to connect researchers in the field of digital scholarship to each other so that they can share ideas and resources. The incubation portion of the PEN & Inc program is designed for people or teams who have an idea for a specific project, and who want resources to get started.

All PEN & Inc participants will meet together at an allotted time each week for seven weeks during the semester, which will ensure that everyone is able to share their ideas.

The types of things we will cover over the course of the curriculum are:

Proposal Development
Risk Management
Technical Infrastructure
Collaborative Partnerships
Funding
Proof of Concept/Prototyping

Throughout the program we will discuss: 1) talking about your research to a wider audience, 2) project sustainability, and 3) valuation of digital research in fields that privilege written work, among other topics.

In order to participate, you must be willing to commit to two hour-long meetings per week for seven weeks, plus some low-level work outside of the meeting sessions. You will leave PEN & Inc. with an increased understanding of project planning and management, resources to begin and knowledge of the tools you will need to expand your project.

We will be accepting four to six projects to participate for the Spring 2017 semester. Please submit your idea at bit.ly/penandinc. The deadline for submissions is Friday, Nov.18th. You will be informed by Dec. 1. Accepted projects will receive a $500 grant at the close of the incubator to kick start the next phase of the project.

NIH Regional Workshop 2016: Slides now available

The 2016 National Institutes of Health Regional Workshop was held in Chicago last week. The information provided was extensive and covered topics from “How to Write for NIH” and “Budget Basics” to a discussion on the new focus on “Rigor and Reproducibility.” There were 38 different presentations in all. The Office of Proposal Development is making these slides available on their website for faculty and staff at: https://research.fsu.edu/research-offices/opd/proposal-resources/ under FUNDING AGENCY RESOURCES. If you have any questions about any of the information on these slides, please send an email to opd@fsu.edu and OPD staff will be happy to help.

Council on Research & Creativity Updates

The CRC is off to a busy start this year! Planning Grant proposals for the Fall 2016 round were due at the end of September, and Small Grant and Equipment and Infrastructure Enhancement Grant proposals for the Fall 2016 round were due in October. Multidisciplinary Grant proposals for the 2016-2017 grants cycle were also due in October. Funding decisions for all of these programs will be made near the beginning of December.

Looking at the upcoming deadlines, First Year Assistant Professor proposals are due by Nov. 8 at 11:59 p.m. The Request for Proposals (RFP) can be found at https://research.fsu.edu/research-offices/opd/crc/programs/fyap/. The Committee on Faculty Research Support proposal submission deadline is also approaching. COFRS proposals are due on Nov. 16 at 11:59 p.m. The Request for Proposals (RFP) for this program can be found at https://research.fsu.edu/research-offices/opd/crc/programs/cofrs/ .

The CRC Workshop video is now available! This is a great resource for those who are new to the CRC submission process, as well as to those who have previously submitted. You can find the video here: https://fsu.tegrity.com/#/recording/3922ac16-8f88-499a-b0e1-fd2cf46ae865?playbackToken=7B9ESJ8CIPER.

2016-2017 Call for Proposals in Responsible Conduct of Research and Creativity & Professional Standards

The Graduate School and the Office of Research is pleased to invite proposals for faculty and/or departments to develop and conduct educational components (e.g., courses, course-imbedded modules, workshops, seminars, discussion groups, brown bag gatherings) that provide training for graduate students, particularly doctoral students, in professional ethics and standards. Awardees will be recognized by the Graduate School on the website and in the GradConnection newsletter.

The Office of Research Integrity (http://ori.dhhs.gov/education/) has identified nine core areas in the responsible conduct of research/creativity (RCRC). Those core areas are as follows:

Research Misconduct
Protection of Human Subjects
Welfare of Animals
Conflicts of Interest
Data Management Practices
Mentor and Trainee Responsibilities
Collaborative Research
Authorship and Publication
Peer Review

The goal of our initiative is to ensure that more graduate students at FSU receive training in these core areas. This initiative will complement the 1-credit hour RCRC course that is currently offered in the spring semester and help to ensure that our graduate students are well prepared for their professions.

Eligibility

Any faculty member or group of faculty members

Funding

Awards will be up to $10,000 and can be used to cover summer salary, graduate student assistance (but not tuition); and materials and supplies.

Proposal Sections

Abstract of no more than one page describing the proposed RCRC program.

Project Narrative of no more than five pages that describes the following:

How the RCRC program will cover one or more of the nine core areas (Core areas should be interpreted as appropriate for the discipline. For example, collaborative research in the sciences might equate to collaborative creative activities in musical performance or film);
Materials to be developed and how they will be shared with other faculty/departments;
One-year timeline for the proposed program (development of materials and curriculum, and implementation of the new program);
Future sustainability of the RCRC program;
Assessment plan; and
Budget and justification.

Department Chair's Letter of Support

Proposal Deadline

Proposals will be submitted electronically to gradschool.fsu.edu by Wednesday, Feb. 1, 2017. Awards will be announced by Monday, March 27, 2017. Questions, please contact Dr. Judith Devine (jdevine@fsu.edu).

Changes to Policies for Intergovernmental Personnel Act (IPA) Agreements for Personnel on Assignment to NSF

For many years, the National Science Foundation (NSF) has provided the opportunity for scientists, engineers, and educators to rotate into the foundation as temporary program directors, advisers and leaders. Many of our rotators, who are an integral and valued part of the NSF workforce, come to the agency through the Intergovernmental Personnel Act (IPA) program. As part of the continuing effort to enhance the administration of temporary personnel at NSF under the IPA program, the following changes are being implemented in FY 2017 for all new IPA agreements:

NSF will pilot a mandatory 10 percent cost sharing of the IPA’s academic-year salary and fringe benefits. Unrecovered indirect costs may not be used to fulfill this IPA cost sharing requirement.
Lost consulting payments are no longer a reimbursable cost element.

Please note that these changes do not apply to existing agreements (including extensions or renewals thereof) for IPAs currently assigned to NSF, or for prospective IPAs whose appointment memos have already gone forward to HRM and are currently being negotiated. The cost sharing pilot will apply to all new IPA agreements initiated in FY 2017, including those for executive- and program-level staff, but not to current NSF IPAs.

Questions should be referred to Ms. Gerri Ratliff, Deputy Division Director, Human Resources Management, NSF (glratlif@nsf.gov, 703-292-8180).

Strategies for Complying with Federal Public Access Policies

Over the past few years, many major funding agencies have adopted new public access policies for funded research. This means that many faculty and grad students at FSU are now required to make journal articles and data sets derived from funding openly accessible as a condition of continued or future funding. Detailed guidelines for complying with these new policies are available in FSU’s Public Access and Research Data Management policies.

Because funder public access policies are still relatively new, many journal publishers have not yet adjusted their publishing agreements to accommodate the new requirements. Consequently, FSU authors need to be diligent in reviewing their publishing agreements to ensure that they retain the right to make their journal articles publicly available within 12 months of publication. If a publishing agreement does not include this provision, then it is incompatible with the new funder requirements. Funded authors can use the following strategies to ensure that they do not enter into incompatible publishing agreements:

Do not consent to a publishing agreement before closely reviewing the terms to ensure that applicable funder requirements can be met.
If an agreement does not permit you to make your article available within 12 months of publication, contact the journal’s editors to explain that you are bound by funder requirements that are incompatible with the terms of the agreement.
Request that the editors grant you permission to make the accepted version of your article available in accordance with the terms of your funder’s policy.
Request that the editors revise their standard publication agreement to include a provision for other authors who are subject to funder public access policies.
Point out that major academic journal publishers have already established best practices in this regard. (For instance, Wiley’s standard agreement includes language about compliance with funding agency policies and a link to information for authors on funder agreements.)
Mention that it is in the publisher’s best interests to accommodate the new requirements, since doing so will ensure that the publisher can continue to solicit and publish article submissions from grant-funded authors.
If the publisher is reluctant to accommodate the new requirements, contact your funding agency to ask if they would be willing to negotiate with the publisher on your behalf.
For personalized assistance with reviewing the terms of publishing agreements and negotiating with publishers, contact Devin Soper (Scholarly Communication Librarian, dsoper@fsu.edu).

In addition to public access requirements for journal articles, almost all funding agencies also require researchers to submit detailed data management plans (DMPs) with new grant proposals. University Libraries' Data Services team is available for consultations and assistance in preparing DMPs that meet these new requirements.

Additionally, FSU researchers can utilize DMPTool, which provides templates for DMPs by agency. Questions about data management can be sent to lib-datamgmt@fsu.edu or directed to Renaine Julian (STEM Data and Research Librarian, rjulian@fsu.edu). Questions about FSU or Federal policies may be directed to Diana Key (Director, Research Compliance Programs, dkey@fsu.edu).

Ethics in the Workplace: Helping Your Staff Make Good Decisions

Do the right thing. Uphold our values. Always act with integrity. These are the kind of messages you’ll typically find in our code of conduct and compliance training. But what about those grey areas? Our training tells employees to ask for help anytime they encounter an issue they’re unsure about. However, before they ask, most people try to find the right path on their own. This is often where poor decision making can get organizations and individuals into trouble.

The good news is this: As a manager, you can help your employees avoid unethical business practices. And in fact, our training messages come to life when you reiterate them. Research has shown that people typically make poor decisions for one of four reasons: lack of understanding, pressure, lack of accountability and self-interest. Here are ways you can support your team in ethical decision making around each of these issues:

Lack of Understanding: Employees may not recognize when they are dealing with an ethics or risk issue, or they may lack understanding of the rules and standards that apply. Sometimes, it can be simply not realizing their responsibilities in a sticky situation.

Remedy: Watch the news, check out blogs and talk to your team about the types of risks and ethical challenges that may occur in your organization. Pick one or two issues that are particularly relevant to your staff and the work they do. Work through the “what if” situation using our code and policies as guidance. This helps them walk through the process of ethical decision making in advance of a problem while demonstrating your willingness to help with a tough issue.
Pressure: Time and performance pressure are part of today’s business world. However, pressure applied by management or peers to achieve an impossible deadline, or to do something that violates values or rules, can push good people to cross the line. Inappropriate incentives can do the same thing.

Remedy: Keep an eye on the pressure meter in your workgroup and any extraordinary incentives to “get the numbers” or “have zero safety incidents.” Verbalize to your staff, often, that there is no justification for misconduct.
Not Enough Accountability: Inconsistent discipline for misconduct sends the message that our organization is not serious about doing the right thing. Discounting future consequences in favor of immediate gain is a risk when there does not seem to be accountability for making ethical decisions.

Remedy: Make sure to take corrective action consistently when needed. And when you educate your team on the issues they may encounter, be sure to emphasize the consequences of bad behavior — both short and long term.
Self Interest: It is, unfortunately, human nature to believe that we are smarter, more deserving and better than we really are. In the workplace, this can lead to a “slippery slope” situation where someone rationalizes doing just one small bad thing, which makes the next bad decision easier, and so on. By his own admission, this type of thinking landed Andrew Fastow of Enron fame in jail for many years.

Remedy: Talk with your staff about the human frailties we all share, and do it often. Awareness of a temptation can be built through periodic repetition of the potential risk.

Celebrate Good Decision Making

It’s easy to overlook the good decisions being made in your work group. Make a point of looking for these and mentioning them in staff meetings. Such decisions make good instructional moments — and the person who did the right thing will appreciate the kudos.

New Proposal & Award Policies & Procedures Guide (NSF 17-1)

We are pleased to announce that a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 17-1) has been issued. The PAPPG has been modified in its entirety to remove all references to the Grant Proposal Guide (GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal & Award Policies & Procedures Guide. The document will be sequentially numbered from Chapter I-XII and all references throughout have been modified to reflect this change. Given the number of important revisions, the community is strongly encouraged to review the by-chapter summary of changes provided at the beginning of the PAPPG.

The new PAPPG will be effective for proposals submitted, or due, on or after Jan. 30, 2017. In addition to the significant change mentioned above, other revisions include:

Addition of new sections on Special Processing Instructions and Types of Proposals, including two new types, RAISE and GOALI;
Additional instructions for proposers on completion of the Collaborators and Other Affiliations information;
Supplemental guidance on submission of proposals by organizations impacted by a natural or anthropogenic disaster;
Implementation of 45 CFR 690.118 for applications and proposals lacking definite plans for involvement of human subjects;
Update on the type of information that NSF may request from proposers with regard to Federal environmental statutes;
Supplemental information regarding treatment of NSF awards with canceled appropriations; and
Numerous other changes and clarifications throughout the document.

Webinars to brief the community on the new PAPPG will be held on Nov. 7 and Jan. 19 at 1 PM EST. Registration is required on the outreach events website.

While this version of the PAPPG becomes effective on Jan. 30, 2017, in the interim, the guidelines contained in the current PAPPG (NSF 16-1) continue to apply. We will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

If you have any questions regarding these changes, please contact the Policy Office on (703) 292-8243 or by e-mail to policy@nsf.gov.

Discover DH: Introduction to Digital Humanities Theories and Methods

University Libraries Office of Digital Research and Scholarship is hosting a 10-week workshop series to acquaint attendees with the ins-and-outs of digital research in the humanities. The courses cover a broad range of topics, framed by “Yack” sessions (discussion-based explorations on a topic) and “Hack” sessions (hands-on work with digital tools and humanities data). Please register by visiting lib.fsu.edu/drs/events.

Course	Scholars Commons Classroom - Strozier Library	Academic Department
Getting Started in Digital Humanities	Tuesday, Sept. 13 11 a.m.-12 p.m. Thursday, Sept. 15 3-4 p.m.	Diffenbaugh 234
Introduction to Markdown and Github	Tuesday, Sept. 20 11 a.m.-12 p.m. Friday, Sept. 23 10-11 a.m.	2051 Dodd Hall
Managing Digital Projects	Tuesday, Sept. 27 11 a.m. -12 p.m. Thursday, Sept. 29 4-5 p.m.	G41 William Johnston Bldg
Text Analysis and Visualization	Tuesday, Oct. 4 11 a.m. -12 p.m. Wednesday, Oct. 5 4-5 p.m.	Williams Common Room
Copyright and Digital Projects	Tuesday, Oct. 11 11 a.m. -12 p.m. Thursday, Oct. 14 4-5 p.m.	G41 William Johnston Bldg
Introduction to Text Encoding	Tuesday, Oct. 18 11 am. -12 p.m. Thursday, Oct. 20 3-4 p.m.	Diffenbaugh 234
Digital Tools in the Classroom	Tuesday, Oct. 25 11 a.m. -12 p.m.	TBA - Bellamy
Network Visualization	Tuesday, Nov. 1 11 a.m. -12 p.m. Friday, Nov. 4 10-11 a.m.	2051 Dodd Hall
Mapping	Tuesday, Nov. 8 11 a.m. -12 p.m.	TBA - Bellamy
Publishing in the Digital Humanities	Tuesday, Nov. 15 11 a.m.-12 p.m. Wednesday, Nov. 16 4-5 p.m.	Williams Common Room

FSU Awards Report

A monthly awards report is available online. This report will allow interested faculty, staff and others to learn more about who has been recently awarded research grants. Access the latest report here.

Funding Opportunities

Please click here to access some of the latest funding opportunities available for the arts, humanities, social sciences, STEM disciplines and medicine.

SUS Washington Update

Attached is the November edition of the State University System E-Update Newsletter from Washington. Click here for the update.

New Faces in the Office of Research

Four new team members have recently joined the Office of Research family. Please join us in giving them a warm welcome.

Julie Coiro
Julie is an administrative associate who will provide administrative support to the Office of Commercialization in the areas of database management, compliance with IP granting agencies, preparation of IP legal documents, and financial tracking. Julie has more than 10 years of experience including administrative support, database management and technical oversight for department process improvements and website enhancements. She earned a degree in chemistry with a minor in both mathematics and physics from FSU. She comes to us from The Florida Bar where she served as certification specialist, data manager and team lead.

Shannon McKenney
Shannon is the new marketing assistant for the Office of Commercialization. She will provide assistance to licensing managers with creation and implementation of the Office of Commercialization's communication and marketing plan. Shannon is a sophomore pursing a degree in public relations. She has completed two internships and offers experience in writing for social media platforms, marketing and promotional research.

Christopher Peters
Christopher is the new diving safety officer at the Coastal and Marine Laboratory who will have oversight over all compressed gas diving at the university. The diving safety officer interacts with scientists as needed to help carry out the objectives of dive operations safely and efficiently. Chris is in the position previously held by Jon Schneiderman. He earned his master’s degree in Geographical Information Science from FSU graduating Cum Laude in 2011.

Jessica Schwartzman
Jessica is a student assistant who will provide general administrative support for the Sponsored Research office. This position was previously held by Sarah Atkinson. Originally from Miami, FL, Jessica is a sophomore at FSU working on a double major in Communications and Family Child Sciences. She is also very involved in the Relay for Life, is a member of the Alpha Gamma Delta Sorority, and is a part of the Hillel FSU community.